Belvara

Free business tool

Every payment leaving your business should have a paper trail.

Create a professional payment voucher that records who is being paid, what the payment is for, when it is due, how it will be paid and who approved it.

No signup requiredFree to create and printSix professional designsYour data stays in your browser
Create payment voucherRecord the payment before you print.

Your business

The business making or authorizing the payment.

Your logo
PNG, JPG, WEBP or SVG.

Payee

Who is receiving the money? This can be a supplier, employee, contractor, landlord or another payee.

Tax / registration numberShow the payee's tax PIN, VAT number or other registration identifier when needed.

Voucher details

Give the payment a clear internal reference and date.

Supplier invoice / bill referenceLink this payment back to the invoice, bill or request being settled.
Purchase order referenceShow the purchase order or procurement reference when applicable.

What this payment covers

Break the payment down so anyone reviewing the voucher can see where the money went.

Payment line 1
Payment line 2

Payment & deductions

Record the gross amount, any deduction and the actual amount leaving the business.

Deduction / withholdingUse this for withholding tax or another amount deducted before payment.
Amount in wordsShow a written version of the net payment amount on the voucher.
Control check: The net amount paid is the sum of the payment lines less any deduction shown above.

How the payment was made

Capture the payment rail and transaction reference so the voucher can be matched to cash, bank or mobile-money records.

Payment accountShow the bank account, till, wallet or cash account used to make the payment.
Cheque detailsShow cheque number and bank details only when needed.

Notes & supporting documents

Keep the reason for payment and the evidence behind it visible.

Payment purpose / notesAdd context that a reviewer, auditor or future you may need.
Supporting documentsList documents attached or checked before payment.

Authorization & receipt

Add internal approval and payee acknowledgement only when your process needs them.

Internal approvalShow Prepared by and Approved by signature lines.
Payee acknowledgementAdd a Received by signature line for payments that need proof of handover.

Make the payment voucher yours.

Choose a professional design, add your logo and apply your brand without changing the payment record behind the document.

Template
Live previewWhat you see is what prints.
Acacia Home & Living LtdWestlands, Nairobi, Kenya accounts@acaciahome.example +254 700 123 456 www.acaciahome.example

Payment Voucher

# PV-2026-0048
Payment date 08 Nov 2026
Cost centre Inventory & Fulfilment
Invoice / bill INV-SP-1048
PO PO-2026-0031
GRN GRN-2026-0087
Paid
Paid toSummit Packaging Supplies LtdJames Mwangi Industrial Area, Nairobi, Kenya accounts@summitpackaging.example +254 711 845 220 Tax / registration: P051234567K
Paid byAcacia Home & Living LtdWestlands, Nairobi, Kenya
Payment purposeAccount / categoryAmount
Packaging materials — cartons, tape & labelsReference: INV-SP-1048Inventory / PackagingKsh 48,000.00
Supplier delivery chargesReference: DN-SP-1048Freight & deliveryKsh 2,500.00
Payment purpose / notesSettlement for packaging materials and delivery charges received under PO-2026-0031. Payment approved after matching the supplier invoice to the goods received note.Supporting documentsSupplier invoice INV-SP-1048 Purchase order PO-2026-0031 Goods received note GRN-2026-0087

Gross paymentKsh 50,500.00

Withholding tax− Ksh 1,500.00

Net amount paidKsh 49,000.00

Amount in wordsForty-nine thousand only
Payment detailsMethod: Bank transferReference: FT2630018421Account / wallet: Business Current Account ••4821
Prepared by: Amina Njeri
Approved by: David Kamau
Generated with Belvarawww.acaciahome.example

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The Belvara effect

Payment Voucher keeps the money trail alive.

Ksh 49,000.00 is scheduled on this payment voucher. The document records the payment, but the real control is knowing which supplier, expense, purchase and cash account it changes. Belvara keeps those records connected.

Email for early access

Know what is scheduledKeep approved payments, transaction references and cash movement connected instead of scattered across documents.

See the expense behind the paymentConnect the schedule to the purchase, supplier bill, expense category or cost centre it belongs to.

Make reviews easierApproval, supporting documents and payment evidence stay together so month-end does not become detective work.

Something better is coming

is coming as we build Belvara. Explore the waitlist to see what’s next.

Explore the waitlist